Privacy Notice

Background

Staffed UP ("the company) is a recruitment business which provides work-finding services to its clients and work-seekers.  The Company must process personal data [(including special category or 'sensitive' personal data)so that it can provide these services.  In so doing, the Company acts as a data controller.

You may give your personal details to the Company directly, such as on an application or registration form, CV, or via our website, or we may collect them from another source, such as a jobs board.  The Company must have a legal basis for processing your personal data.  See below for more details.  We will only use your personal data in accordance with the terms of this notice for the purpose of providing you with work-finding services and/or information relating to roles relevant to you.

1.  Information about us.

         Staffed UP.

A limited company registered in England under company number 12581619.

Registered address:  5 Poole Road, Bournemouth, Dorset, England, BH2 5QL.

Main trading address:  7th Floor, Merck House, Seldown Lane, Poole, Dorset, England, BH15 1TW.

VAT number:  353 0973 96.

Data Protection Officer:  Andy Harris.

Email addressInfo@staffedup.org.

Telephone number:  01202 836500.

Postal address:  Staffed UP, 7th Floor, Merck House, Seldown Lane, Poole, Dorset, England, BH15 1TW.

2.  What Does This Notice Cover?

This Privacy Notice explains how we use your personal data: how it is collected, how it is held, and how it is processed.  It also explains your rights under the law relating to your personal data.

         3.  What Is Personal Data?

Personal data is defined by the General Data Protection UK_GDPR and the Data Protection Act 2018 (collectively, "the data Protection Legislation") as 'any information relating to an identifiable person who can be directly or indirectly identified by reference to an identifier'.

Personal data is in simpler terms, any information about you that enables you to be identified.  Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

The personal data that we use is set out in Part 5, below.

4.  What Are My Rights?

Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:

a)    The right to be informed about our collection and use of your personal data.  This Privacy Notice should tell                  you everything you need to know, but you can always contact us to find out more or to ask any questions using            the details in Part 1.​

b)   The right to access the personal data we hold about you.  Part 10 will tell you how to do this.

c)    The right to have your personal data rectified if any of your personal data held by us is inaccurate or                                incomplete.  Please contact us using the details in Part 1 to find out more.

d)    The right to be forgotten, i.e., the right to ask us to delete or otherwise dispose of any of your personal data that          we hold.  Please contact us using the details in Part 1 to find out more.

e)    The right to restrict (i.e., prevent) the processing of your personal data.

f)     The right to object to us using your personal data for a particular purpose or purposes.

g)    The right to withdraw consent.  This means that, if we are relying on your consent as the legal basis for using              your personal data, you are free to withdraw that consent at any time.

h)    The right to data portability.  This means that, if you have provided personal data to us directly, we are using it              with your consent or for the performance of a contract, and that data is processed using automated.  This                    means, you can ask us for a copy of that personal data to re-use with another services or business in many                    cases.

I)     Rights relating to automated decision-making and profiling.  [We do not use your personal data in this way] OR            [Part 6 explains more about how we use your personal data, including [automated decision-making] AND/OR              [profiling]].

For more information about our use of your personal date or exercising your rights as outline above, please contact us using the details provided in Part 1.

It is important that your personal data is kept accurate and up to date.  If any of the personal data we hold about you changes, please keep us informed if we have that data.

Further information about your rights can also be obtained from the Information Commissioner's Office or your local Citizens Advice Bureau.

If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner's Office.  We would welcome the opportunity to resolve your concerns ourselves, however, so please contact us first, using the details in Part 1.

5.  What Personal Data Do You Collect and How?

The Company may collect and hold some or all the following personal data [and special category or 'sensitive' personal data]:

 

             

Purpose/Activity

Type of Data

Lawful basis for processing including basis of legitimate interest

To register you as a new client or candidate

a)  Identity

b)  Contact

a)  Entering into a contract with you or your business.

To process and deliver a service to include:

          a)  Managing payments, fees                      and charges

b)  Collect and recover fees              owed to us

Identify

b)  Contact

c)  Marketing and                 Communications 

a)  Entering a contract with you or your business

b)  For legitimate interests (to recover debts to Staffed          UP

To manage our relationship with you or your business to include:

a)  Letting you know about any         changes to terms or privacy         notice

b)  Taking part in a survey or            request a testimonial

a)  Identity

b)  Contact

c)  Marketing and                Communications

d)  Profile

a)  Entering into a contract with  you or your business

b)  Compliance with legal obligation

c)  For legitimate interests, keeping our records up to           date and to study performance and how our                     customers use our services

To protect our business and website for troubleshooting, system maintenance, testing, hosting of data, data analysis

a)  Identify

b)  Contact

c)  Technical

a)  For legitimate interests, provision of administration           and IT services, network security and fraud prevention

To deliver relevant website content and advertisements to you

a)  Identity

b)  Contact

c)  Profile

d)  Usage

e)  Marketing and               Communications

f)  Technical

To use data analytics to improve our services, products, client/candidate relationships and marketing

a)  Identity

b)  Contact

c)  Usage

d)  Technical

a) For legitimate interests to keep our website updated,        inform you or your business of our products and                services, to develop our business

To make recommendations to you about new services we are offering that may be of interest

a)  Identity

b)  Contact

c)  Profile

d)  Usage

e)  Marketing and               Communications 

f)  Technical

a) For legitimate interests to develop our services and            grow our business

You are under no obligation to provide Staffed UP with data, however, if you do not provide certain information, we may not be able to provide work-finding services.

6.  How Do You Use My Personal Data?

Personal Data, or personal information, means any information about an individual from which that person can be identified.  It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:​​

-  Identify Data includes first name, maiden name, last name, username or similar identifier, marital status, title, date of         birth and gender. 

 Contact Data includes billing address, delivery address, email address and telephone numbers.

-  Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and        location, browser plug-in types and versions, operating system and platform and other technology on the devices you        use to access this website.

-  Profile Data Includes your username and password, your interest, preferences, feedback, and survey responses.

-  Usage Data includes information about how you use our website, products, and services.

-  Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties           and your communication preferences.

We also collect, use, and share Aggregated Data such as statistical or demographic data for any purpose.  Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity.  For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature.  However, if we combine or connect Aggregated Date with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.

We do not collect Special Categories of Personal Data bout you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data.  Nor do we collect any information about criminal convictions and offences.

7.  How Can I Access My Personal Data?

If you want to know what personal data we hold about you, you can ask us for details of what personal data and for a copy of it.  This is known as a "subject to access request".

All subject access requests should be made in writing and sent to the email or postal addresses shown in Park 1.

There is not normally any charge for a subject access request.  If your request is 'manifestly unfounded or excessive' (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

We will respond to your subject access request within 1 month and, in any case, not more than 1month of receiving it.  Normally, we aim to provide a complete response, including a copy of your personal data within that time.  In some cases, however, particularly if y our request is more complex, more time may be required up to a maximum of 3 months from the date we receive your request.  You will be kept fully informed of our progress.

8.  How Do I Contact You?

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please refer to Part 1.

9.  Changes to This Privacy Notice

We may change this Privacy Notice from time to time.  This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.

Any changes will be made available here in the Privacy Notice section of the website.  This Privacy Notice was last update on 21/04/2021.

10.  The Internet

Remember that communications over the internet (like Emails and Webmail's) are not secure unless you have encrypted them these kinds of messages can go through several countries before they are delivered and therefore, we cannot accept any responsibility for any unauthorised access or loss of personal information if it is beyond our control.

11.  Cookies

To Make full use of our website, your computer, tablet, or mobile phone will need to accept cookies, as we can only provide you with certain personalised features of www.staffedup.org by using them.  We may use cookies to monitor how people use our site.  This helps us to understand how our customers and potential customers use our website so we can improve things like layout, function, and design.

Our cookies do not store sensitive information such as your name and address or payment details: they simply hold the 'key' that, once you have signed in, is associated with this information.  However, if you would prefer to restrict, block, or delete cookies from our website or any other website, you can use your browser to do this.  Each browser is different, so check the 'Help' menu of your browser (or your mobile phone handset manual) to learn how to change your cookie preferences.

 

12.  What Is a Cookie

Cookies are tiny text files stored on your computer when you visit certain web pages.  We use cookies to keep track of what you have input, and to remember you when you return to our site.

 

To use www.staffedup.org you need to have cookies enabled, as we will need to place cookies in your device to enable any sign up to go through.

If you do not wish to enable, cookies that will mean your experience of using the site will be impaired - as some cookies help us to identify and resolve errors when you are browsing.  Most web browsers have cookies enabled, but you can turn them off should you need to.

Do not track (DNT) is a feature of some browsers, with some newer browsers offering it as a default.  If you enable it, it sends a signal to websites to request that your browsing is not tracked, for example by a third-party and or social networks, or analytic companies.

At present no industry-wide uniform standard has been agreed and adopted to determine how DNT requests should be managed, so www.staffedup.org does not currently respond to DNT requests.  Until that standard is established, we will continue to review DNT and other technologies.

We are giving you this information as part of our initiative to both comply with legislation and make sure we are honest and clear about your privacy when using our website.